College of Graduate Studies

November 2016 Reminders from the Graduate College

Message from the Dean

The University of Toledo is planning for the future.  The College of Graduate Studies is an integral part of this process.  As your college, it is vitally important that your voice be heard.  There have been many opportunities for students, faculty, staff and administrators to provide input as the Strategic Plan is being developed.  As your representative to the committee developing this plan, I am offering you the opportunity to share your comments with me. It is clear to me that as graduate students at this institution, you have insightful ideas as to what is going great and what may not be so great, what you see in your future and what you would like to see for the future of the institution.  Now it is time to let those know who can make your vision a reality.

Please provide your comments to me today!  Amanda.bryant-friedrich@utoledo.edu

A perfect opportunity for you to share your ideas with me in person is the upcoming Coffee with COGS to be held on November 14 (UHall 3300) and November 17 (Mulford Library 113).  This event is especially for those who are in our graduate programs as well as those who would like to know what graduate programs we offer.  I am asking all graduate students to drop by one of the two events and share a coffee, tea or hot chocolate with me, our staff and other members of the graduate community.   I hope to see you there!

Have a wonderful November, enjoy the beautiful fall weather and the celebration of Thanksgiving.  As members of the UT family we all have something to be thankful for!


Most Sincerely,

Amanda Bryant-Friedrich, Dr. rer. Nat
Dean, College of Graduate Studies
Associate Professor of Medicinal and Biological Chemistry

College of Graduate Studies Current Students
MyUT Portal Graduate Tab

419.530.GRAD (4723)


COFFEE WITH COGS

Join the Dean and her staff for an informative and fun conversation on degree programs and the support services that the College of Graduate Studies provides for prospective and current graduate students, faculty, and staff at the University of Toledo, including:

  • Professional Development
  • Graduation Services
  • Funding Opportunities
  • ETD Preparation, Submission, and Publishing
  • Graduate Student Association

Main Campus: Monday, November 14, 2016 in University Hall 3300 from 8:30 – 11:00 am
Health Science Campus: Thursday, November 17, 2016 in Mulford Library 113 from 8:30 – 11:00 am

JOIN OUR FACEBOOK EVENT! https://www.facebook.com/UTCOGS/events/


GRADUATION and COMMENCEMENT
Applicants for Fall Graduation

If you missed the deadline to apply for Fall 2016, please submit your application through the MyUT portal as soon as possible – it’s not too late! (Note: The Graduation Services fee is assessed the first time an application for graduation is submitted per graduate degree program.) Applications not accepted after the last day of the semester.

University Commencement

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Saturday, December 17, 2016 – Please review the detailed information available on the University’s Commencement webpage, including the commencement guide, tassel colors, cap & gown, directions & parking, and accessibility needs. This ceremony includes all doctoral candidates from all colleges, and graduate students from all colleges with the exception of Engineering and Law.
 
Spring 2017 Graduation
 
February 3, 2017 deadline – Apply now!

Questions & suggestions may be directed to Elissa Falcone at GCAcademicSvcs@utoledo.edu


PROFESSIONAL DEVELOPMENT CALENDAR 2016 – 2017

The Graduate College is pleased to present, sponsor, and collaborate with other offices to bring you programming in Academic Planning, Academic Enhancements, Career Development, Thesis and Dissertation Services, and Graduate Writing. Please take a few minutes to review the program descriptions and make sure to “Save the Date” on any you are interested in. We may add a few more workshops in late November or early December, and if we do, we will send out an email bulletin to notify you.

Week of November 7 – 11

  • Library Research – Getting Started
  • Database Essentials
  • Last-minute Research Tips: Learn from a Seasoned PRO(crastinator)
  • Graduate Research in the Disciplines: Social Sciences & Business & Engineering

Week of November 14 – 18

  • Library Research – Getting Started
  • Student Textbook Options
  • Database Essentials
  • Endnote Citation Management System
  • Tips and Tricks with Engineering E-Books

Week of December 5 – 9

  • How to Craft the Perfect LinkedIn Profile in 30 Minutes
  • Copyright and Authoring 101: Vital Information for Graduate Students Creators and Consumers

Remember, all professional development programs are open to all graduate students in all degree programs on all campuses.

Questions and suggestions may be directed to Teri Green at GradCollegeProgramming@utoledo.edu


GRADUATE STUDENT ASSOCIATION (GSA)

The GSA is an organization that represents the concerns of approximately 5,000 graduate students at the University of Toledo. The GSA sponsors many programs and provides funding to subsidize conference and symposium travel. Additionally, the GSA serves on numerous university-wide committees and organizes social events to help students develop contacts both on and off campus. Please visit the GSA website for updated information on meetings, events, programs, and funding.

Events

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Friday, November 11th – You are cordially invited to the Graduate Student Fall Mixer hosted by the GSA. This event will be held at Table Forty4 Restaurant and Bar, conveniently located in downtown Toledo’s entertainment district. Appetizers will be provided and a cash bar will be available beginning at 8 pm in the upstairs banquet room. Entertainment will feature “DJ Scholar and 4.0 Entertainment” and there is no cover charge.

This event is a unique opportunity to network with fellow graduate students in a fun-filled atmosphere outside the classroom. If anyone has specific questions regarding the event, please feel free to email the Graduate Student Association. We look forward to seeing you!

LAST CALL: Annual GSA Graduate Research Award

The application for the annual GSA Graduate Research Award is now active. The purpose of the GSA Graduate Research Award is to provide financial support up to $2,000.00 per recipient for costs associated with approved research projects required for the degree that are not covered by other resources.

Deadline and Application

  • Friday, November 18, 2016 by 5:00 pmApplications are due
  • Complete application HERE and follow directions to submit supplemental material

Review additional important information regarding eligibility and other requirements HERE

Meetings

  • Tuesday, November 8 in Student Union Ingman Room from 6 – 8 pm on Main Campus
  • Wednesday, December 7 in HEB 105 from 6 – 8 pm on Health Science Campus

GSA Executive Officers / GSA College Representatives / Meeting Schedule / Contact & Calendar


ELECTRONIC THESES AND DISSERTATIONS

For students completing a thesis or dissertation and who plan on graduating in the Fall 2016 term, please carefully review the deadlines associated with the entire process, from applying to graduate to submitting your ETD to OhioLINK.  Resources for formatting, intellectual property concerns, submission, publication, and more are found on our website.

Deadlines  /    Start Here! Three Simple Steps    /    Document Preparation  /  ETD Submission

Final ETD Upload Deadline
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Friday, December 9, 2016 by 11:59 pm to the OhioLINK ETD Center

ETD Open Labs: Formatting and Submission

This program provides one-on-one assistance with formatting issues and uploading your ETD to the  OhioLINK  ETD Center. This is not a lecture or presentation. Must bring own laptop for sessions on the Health Science Campus . Bring your laptop or save your document to Dropbox (or similar program) or to a thumb drive for sessions on Main Campus (library computer classroom). There will be one or two facilitators circulating to provide assistance.

  • Tuesday, November 29  from 3 – 5 in MLB 129 (HSC)
  • Wednesday, November 30 from 3 – 5 in CL 1025 (MC)
  • Monday, December 5 from 3 – 5 in CL 1025 (MC)

Please CLICK HERE TO REGISTER for the session(s) you wish to attend.

Questions or suggestions may be directed to Teri Green at etdsvcs@utoledo.edu


ACADEMIC PLANNING

New Students

To ensure an accurate degree audit and fulfillment of your graduation requirements, you need to submit a complete Plan of Study for your degree—Doctoral, Masters, and Certificate—to the Graduate College office by the end of your first term or completion of 12 graduate credit hours.

  • If you are not a new student and have not yet completed a Plan of Study, please consult your adviser and do so immediately

Students Completing a Dissertation, Thesis, Scholarly Project, or Field Experience

To monitor and record timely compliance with the Office of Research and Sponsored Programs, we require the submission of the Graduate Research and Advisory Committee Approval & Assurances form prior to beginning any research and as soon as a committee has been formed. Known as the GRAD form, it addresses types of research and approvals obtained, timing of publication, and committee formation.

  • If you are already conducting research and have not completed and submitted the GRAD form, please consult with your PI or Committee Chair and do so immediately

GRAD Form Timelines

Dissertation: after the acceptance of the dissertation proposal and completion of didactic coursework

Thesis: at the end of the second semester or no later than the end of the third semester

Projects and Field Experiences: prior to conducting the actual research

Academic Program Forms

All forms required during the course of your degree journey are found on our Academic Program Forms page. These are the official forms produced by the College of Graduate Studies and also the most current. Please use the forms directly from our website. The forms are fillable PDFs and for accurate and timely processing, please type all information into the form before signing, and please obtain all required signatures before submitting to our office.


GRADUATE STUDENT ORIENTATION

All new graduate students must fulfill the graduate orientation requirement. Fall 2016 orientation includes a self-directed online orientation and three supplemental modules. We ask that all new degree-seeking graduate students complete the requirements by the end of the fall semester. After completing the three modules, be sure to continue on and complete the remainder of the required online graduate orientation and submit the form at the end.

Resources for New Students   / Self-Directed Online Orientation and modules  / Questions? Email us


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