College of Graduate Studies

April Reminders from the Graduate College

April Reminders from the Graduate College

Spotlight on Social Media

If you are already following us on Facebook or Twitter, you may have noticed an increase in the number and frequency of posts. That is not by accident! We are striving to provide relevant, up-to-the-minute content that you can use, whether as a current graduate student, faculty, or even alumni. Articles on topics such as life in graduate school, communication in the workplace, and emerging trends in career fields are among those that have been posted recently. Feature stories about our graduate researchers, presenters, and award winners are also posted, as are fliers and promotional material for relevant events, workshops, symposiums, and other professional development. We invite you to follow us on social media!

As the spring semester is nearing its end, we want to remind those of you graduating we are here to help you make the process as smooth as possible. Please take a look at the GRADUATION section below for important information, deadlines, and links to ensure a successful finish to your academic career. If you are continuing your studies with us, please take note of upcoming workshops and events that are relevant to your interests as a graduate student.

Lastly, we want to bring to your attention that proposals for new or modified graduate programs are due by midnight, April 30, 2017. If you have a graduate program in mind that you would like to see the University of Toledo offer, please respond to the request for proposals by going to the New or Modified Graduate Program Proposals website : This proposal will be accessible to graduate students as well as faculty and we encourage collaborative proposals between all constituents.

College of Graduate Studies Current Students
MyUT Portal Graduate Tab
419.530.GRAD (4723)


Not only is this National Graduate and Professional Student Appreciation Week, (learn more here) but we get to celebrate the election of new officers for the upcoming year. Voting closed on April 3rd, and results were tallied on April 4th. We are proud to announce the following graduate students who will be serving you, so please join us in wishing them well in the upcoming year!

President: Mitchell Haines | Vice President: Alisa Nammavong

Treasurer: Geethika Liyange | Communication Specialist: Christopher Arnst

Secretary MC: Lilli Fishman | Secretary HSC: Angelique Nyinawabera

To learn more about each officer, please read their candidate statements on the GSA elections webpage.

The GSA is an organization that represents the concerns of approximately 5,000 graduate students at the University of Toledo. The GSA sponsors many programs and provides funding to subsidize conference and symposium travel. Additionally, the GSA serves on numerous university-wide committees and organizes social events to help students develop contacts both on and off campus. Please visit the GSA website for updated information on meetings, events, programs, and funding.

Wednesday, April 12: Meeting at Health Science Campus in HEB 103, 6:00 – 8:00 pm

GSA Executive Officers / GSA College Representatives / Meeting Schedule / Contact & Calendar


The Graduate College is pleased to present, sponsor, and collaborate with other offices to bring you programming in Academic Planning, Academic Enhancements, Career Development, Thesis and Dissertation Services, and Graduate Writing. Please take a few minutes to review the program descriptions and make sure to “Save the Date” on any you are interested in. We have added workshops for the summer semester with more to follow. Questions and suggestions may be directed to Teri Green at

Week of April 3 – 7


Learn to use the EndNote software to collect citations, attach full text, annotate and organize, and ultimately create bibliographies for research papers and manuscripts. CLICK HERE TO REGISTER

Learning Objectives: How to acquire and organize literature citations in EndNote / How to use EndNote to give proper credit via citing literature in your work.

Useful Links/Guides: EndNote Library Management

  • Wednesday, April 5 at 4:00 pm in Carlson Library 1025


Going on a job interview? Want to write a targeted cover letter? Looking for companies in a particular location or industry? Learn how to use company research databases and company websites to assist your job hunt. CLICK HERE TO REGISTER

Learning Objectives: Use various research systems to retrieve information / Examine and compare information from various sources in order to evaluate reliability, validity, accuracy, authority, timeliness, and point of view or bias

Useful Links/Guides: Career & Job Information / Business Sources

  • Thursday, April 6 at 11:00 am in Carlson Library 1025


Week of April 10 – 14


Sponsored by the Center for Experiential Learning and Career Development

This program is designed to improve your interviewing skills and equip you for the next steps in the interview process. We will focus on the preparedness components and interviewing strategies of a successful interview. Preparation for an interview includes punctuality, a padfolio, and professional attire. Interviewing strategy includes answering interview-style questions and format-specific approaches to the various types of interviews including telephone, Skype, panel, and one-on-one meetings. These sessions are open to all graduate students CLICK HERE TO REGISTER

  • Monday, April 10th from 2 – 3 pm in Student Union 2591 (Main Campus)
  • Thursday, April 13th from 4 – 5 pm in Collier Building 1030 (Health Science Campus)

Coming this Summer!


Sponsored by the College of Graduate Studies, University Libraries, and the Writing Center

Three-day (15 hours) workshop providing dedicated space and time to focus on writing, access to librarians, and daily quick-topic tutorials. Facilitators will be available for one-on-one assistance. Healthy snacks and guided stretching breaks included! More details coming soon. REGISTRATION NOT YET AVAILABLE.

  • July or August
  • Thursday 4 – 9pm, Friday 1 – 6pm, Saturday 10-3pm
  • Carlson Library

More workshops being added for the summer include social mixers from Career Services, Beginner and Advanced LinkedIn creation and use, and library topics. Stay tuned!

Remember, all professional development programs are open to all graduate students in all degree programs on all campuses.

Questions and suggestions may be directed to Teri Green at

Cross Promotion with College of Medicine

***Please note that while the College of Medicine events and workshops are open to any interested graduate student, they are developed and facilitated by the College of Medicine, and any questions regarding registration, content, date, or location should be directed to Michelle Arbogast at 419-383-6248


Facilitated by Jean Overmeyer and Nicole Northrop – MMS Holdings, Inc. CLICK HERE TO REGISTER

·         Thursday, April 6 from 5:30 – 6:30pm in Collier Building Room 1200


Speaker: M. Kair ElZarrad, Senior Policy Analyst, National Institutes of Health

Focused on the highly interdisciplinary field of science policy, M. Khair ElZarrad will discuss current career opportunities in science policy within government, industry, and academia. CLICK HERE TO REGISTER

·         Thursday, April 13 from 5:30 – 6:30pm in Collier Building Room 1050 (HSC)


Faciliated by Joan Trempe, former Director of the Academic Enrichment Center.

·         Thursday, April 20 from 5:30 – 6:30 in TBA


Please visit Spring 2017 Recruitment Events and registration. Save the Date!

Events include: Paralegal Studies Career Fair, Peace Corps, Toledo Metroparks, College of Engineering Spring Career Expo, College of Nursing Career Fair, Toledo Zoo, College of Education UTEACH Job Fair, Family Service of NW Ohio, and more!


 Graduation Application


If you missed the deadline to apply for Spring 2017 graduation, it’s not too late! Please submit your application through the MyUT portal as soon as possible. As the deadline has passed, we are unable to guarantee that your name will appear in the Spring Commencement Program. All graduation applications for Spring must be processed no later than May 5th.


It’s not too early to apply if you are planning for a Summer 2017 graduation (Deadline: May 26th)! Please submit your application through the MyUT portal. Remember, you have to be registered for a minimum of one graduate credit hour in the semester in which you plan on graduating.

 Planning Information

Check out our newly updated Graduation Overview webpage for all information regarding graduation, commencement, diplomas, transcripts, fees, and more.

Degree Audits

Our office is working on getting out the spring degree audits, which will be sent to your UTAD email account, but you can print off one of our newly revised Graduation Completion Checklists to keep yourself on track in the meantime.

 University Commencement Ceremony

Spring 2017 Commencement is on Sunday, May 7, 2017 at 10:00 am at The University of Toledo Glass Bowl Stadium – Main Campus. For all details please visit:

College of Medicine and Life Sciences Commencement Ceremony

The commencement ceremony for COMLS students only is on Friday, May 26, 2017 at 2:00 pm at the   Stranahan Theater, 4645 Heatherdowns Blvd., Toledo, OH. 43614. For all details please visit:

College Honors  & Convocations

The following colleges will be holding additional ceremonies: College of Business and Innovation, College of Engineering, College of Natural Sciences and Mathematics, College of Nursing, and College of   Pharmacy          and Pharmaceutical Sciences. For links to the individual ceremony page please visit:

Questions and suggestions?

Colleges of Medicine, Pharmacy, and Nursing: Teri Green at

All other colleges:Elissa Falcone at


For students completing a thesis or dissertation and who plan on graduating in the Spring 2017 term, please carefully review the deadlines associated with the entire process, from applying to graduate to submitting your ETD to OhioLINK.  Resources for formatting, intellectual property concerns, submission, publication, and more are found on our website.

Deadlines  /    Start Here! Three Simple Steps    /    Document Preparation  /  ETD Submission

Final ETD Upload Deadline

Friday, April 28th by 11:59 pm to the OhioLINK ETD Center


This program provides one-on-one assistance with formatting issues and uploading your ETD to the OhioLINK ETD Center. This is not a lecture or presentation. Must bring own laptop for sessions on the Health Science Campus. Save your document to your laptop or H:drive or thumb drive. There will be one or two facilitators circulating to provide assistance. Please CLICK HERE TO REGISTER for the session(s) you wish to attend.

  • Tuesday, April 11 from 3 – 5 in MLB 129 (HSC)
  • Wednesday, April 12 from 3 – 5 in CL 1025 (MC)
  • Monday, April 17 from 3 – 5 in CL 1025 (MC)

Questions or suggestions may be directed to Teri Green at


New Students

To ensure an accurate degree audit and fulfillment of your graduation requirements, you need to submit a complete Plan of Study for your degree—Doctoral, Masters, and Certificate—to the Graduate College office by the end of your first term or completion of 12 graduate credit hours.

  • If you are not a new student and have not yet completed a Plan of Study, please consult your adviser and do so immediately

Students Completing a Dissertation, Thesis, Scholarly Project, or Field Experience

To monitor and record timely compliance with the Office of Research and Sponsored Programs, we require the submission of the Graduate Research and Advisory Committee Approval & Assurances form prior to beginning any research and as soon as a committee has been formed. Known as the GRAD form, it addresses types of research and approvals obtained, timing of publication, and committee formation.

  • If you are already conducting research and have not completed and submitted the GRAD form, please consult with your PI or Committee Chair and do so immediately

GRAD Form Timelines

 Dissertation: after the acceptance of the dissertation proposal and completion of didactic coursework

Thesis: at the end of the second semester or no later than the end of the third semester

Projects and Field Experiences: prior to conducting the actual research

Academic Program Forms

 All forms required during the course of your degree journey are found on our Academic Program Forms page. These are the official forms produced by the College of Graduate Studies and also the most current. Please use the forms directly from our website. The forms are fillable PDFs and for accurate and timely processing, please type all information into the form before signing, and please obtain all required signatures before submitting to our office.


All new graduate students must fulfill the graduate orientation requirement. 2017 orientation includes a self-directed online orientation and three supplemental modules. We ask that all new degree-seeking graduate students complete the requirements by the end of the current semester. After completing the three modules, be sure to continue on and complete the remainder of the required online graduate orientation and submit the form at the end.

Resources for New Students   / Self-Directed Online Orientation and modules  / Questions? Email us

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